InsideTrack helps procurement teams do more with less

Our Services

Since its founding in 2002, InsideTrack has been providing customers with high-quality procurement data, enabling them to make more effective and efficient decisions in today’s challenging business environment. Our years of expertise in procurement operations have allowed us to develop the most versatile procurement software in the industry. The best procurement negotiations and practices are driven by high-quality data, and InsideTrack provides our customers with the resources to make faster and better-informed decisions.

InsideTrack offers clients the most comprehensive suite of purchasing tools in the food procurement industry.

Clients gain insights, reduce costs, monitor contracts and improve operational inefficiency by utilizing InsideTrack’s tools, technology, and expertise.

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Spend Management

Purchasing departments generate a tremendous amount of data every day: invoice data, pricing data, inventory levels, location spend details, contract utilization, rebate values, and countless others. InsideTrack’s Spend Management tools make purchasing data accessible, organized and useful. The Spend Management Platform tracks spend data in real time and allows users to run customized reports in any configuration needed: by category, location, time frame, manufacturer or vendor. This information is securely stored and easily accessible for daily check-ins, project meetings or end-of-quarter assessments.

Data Management

InsideTrack takes in raw transactional data from multiple sources and normalizes every line item that our clients purchase back to a single key data point. Once our clients’ purchasing data is cleaned and normalized, a world of analytical opportunities arises to help optimize contracts, reduce costs, and gain insight into foodservice and purchasing operations.

 

Reports and Dashboards

Gathering and cleaning data is only half the battle. InsideTrack organizes purchasing data into easy-to-read dashboards that put our clients’ most pressing procurement issues right at their fingertips. Our pre-built reports provide insight into purchases by time period, location, and category, and compare purchasing data to commodity markets, monitors contract compliance, updates rebate claims, payments and more. Reports can be customized, saved, or favorited. Of course, we also rely on our clients’ special requests to develop new ways to deliver insights and information.

 

USDA Reporting and Trend Comparisons

InsideTrack’s Price Trend Report allows users to quickly identify food cost issues within a given category, by comparing prices from a baseline period of time to a current period of time. This could be year over year, month over month or week over week. Operators can quickly identify items that are going up in price and with access to over 1300 commodity markets, prices can easily be compared to market prices to determine what factors are influencing price fluctuations.

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Contract Management

Auditing

Electronic Invoice Auditing by InsideTrack ensures that you are paying the correct prices for every item on every invoice. Through digital reports to distributors, credits and price corrections are quickly resolved to fully maximize the value of all negotiated contracts.

 

Pre-Auditing

InsideTrack’s Pre-Audit proactively corrects mistakes and helps clients achieve more accurate pricing. Our price verification team reviews pricing on order guides before the month begins to fix any pricing errors before the operator is incorrectly billed. This eliminates the need to seek credits once overcharges have already occurred.

Post-Auditing

InsideTrack conducts price verification analyses on all clients’ invoice data. It is possible to obtain historical purchases to audit extended periods of time.  Overcharges are verified with the distributor, and the agreed overcharges are then credited to the customer. Proof of credit and location breakdowns are provided to ensure credits can be properly allocated. We work to correct errors and anticipate that overcharges decrease over time, improving operational efficiency, reducing costs and ensuring future compliance.

Contract Management

Our clients are always looking to increase efficiency. Purchasing executives are required to do more with less, leaving them with more responsibilities, but certainly with less time. InsideTrack offers services that save our clients time, including researching and executing RFPs, negotiating direct contracts, implementing contracts into distribution, conducting purchase order vs usage analysis, monitoring contract compliance, consulting on SKU rationalization, and reviewing contract impact analyses. Our latest technology release gives clients access to a contract workflow module as well as a custom RFP builder.

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Cost Savings

Rebate Management

Our custom-built software application organizes and stores manufacturer rebate programs on each unique client portal for easy access. The software scans through all invoices to identify all rebate-eligible items. Rebates are then processed for the maximum revenue available. New rebate opportunities are also identified for extra savings. Our services include filing client owned rebates as well as Buyers Edge Platform rebates. InsideTrack grants full control of the management of clients’ rebate checks.  Clients receive alerts when rebate checks are available and check breakdown information is instantly available on the InsideTrack client portal.

Billing, Collecting, and Paying

Merely filing for a rebate does not put money back to the client’s bottom line.  Foodservice operators can spend months chasing rebate payments.  The InsideTrack rebate collection team files the rebate billing and then follows up on the billing with the manufacturer. Our vendor relationships and diligent data management ensure that all rebates are accurately tracked, accurately filed, and promptly paid, with 100% client visibility. We also provide proper allocation by location to simplify the process and achieve accurate cost of goods.

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Inventory Management

Proprietary distributor inventories

InsideTrack has the ability to interface directly with our clients’ distributors to keep a daily record of stocking information on proprietary items such as custom logo disposables, sauces, dressings and specialty items.  Our systems monitor inventory and par levels and alert clients and distributors when stocks are low, prompting easy re-orders and re-stocking.

In-house Inventory Management and Purchasing Tool

InsideTrack’s inventory management tool automatically tracks our client’s in-house inventory levels.  Chefs and General Managers can utilize our tool to track inventory every time they order and receive products, instead of having to conduct a large inventory at the end of each month or quarter.  Keeping an ongoing inventory makes it easier to conduct more accurate forecasting, to place insightful orders, maintain par levels, prevent food waste and solve utilization or shrinkage issues. Our inventory tool allows for customized drag-and-drop organization of all products to match our clients’ storage areas and handling practices.

 

Recipe Costing

InsideTrack enables chefs to build recipes directly in our software in order to calculate accurate costs for each dish they serve.  As ingredient costs naturally fluctuate over time, recipe costs will automatically adjust, allowing for more accurate pricing, forecasting and menu development.  Our software allows for the monitoring of complex food cost components like waste, labor and yield.

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GPO Services

InsideTrack is the perfect partner for GPOs who want to take their membership experience to the next level. Our data processing tools, extensive library of manufacturer item-level data, compliance analysis tools, item-matching software, and billing and allocation tools help with the complex work of running a purchasing organization.

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